Privacy Policy for Job Applicants

Bridge Impact Oy executive search and interim management database

Privacy Policy in accordance with the General Data Protection Regulation (679/2016/EU) sections 13 and 14.

1. Controller

Bridge Impact Oy
Business-ID: 2990856-5
Teknobulevardi 7, 01530 Vantaa
privacy@bridgeimpact.fi

2. Register matters

Our customer service will respond to register related questions and feedback within two business days. In register related matters, contact: privacy@bridgeimpact.fi.

3. Name of the register

Executive search and interim management database of Bridge Impact Oy.

4. Purpose of processing personal data

The personal data stored in the database is processed for the executive search and interim management assignments of Bridge Impact Oy.

The purpose of processing personal data is to carry out the contracts and assignments between executive search and interim management clients and Bridge Impact Oy. Personal data is also processed in order to store for future assignments the personal data candidates have consented to provide for this purpose.

The collection of personal data is based on the candidate’s consent (open applications or applications for a specific job opening) or on legitimate interests. The business operations of companies carrying out executive searches and interim management assignments are based on finding suitable candidates on the market and introducing them to clients, i.e. parties that have a job opening that needs to be filled and who are interested in hiring a person who meets the criteria for being successful at the job. Executive search and interim management companies consider that, due to the nature of their business operations, they have a legitimate interest to process personal data based on the meaningful and appropriate relationship between candidates and executive search companies.

5. Data content of the file

The data file contains data the data subjects have consented to providing as well as data collected from public or obtainable sources in order to carry out a specific executive search assignment (legitimate interest).

The data file may contain personal data as per the following groupings:

  • name, date of birth, telephone number, email address, mailing address
  • information related to employment history and educational background
  • information related to professional interests and employment wishes
  • the data subject’s CV and potentially an application or a cover letter
  • other data necessary for the purpose of the data file
  • data related to the process of the assignment, such as log data about communications and meetings

The data concerning the data subject is stored for two years from the date the application was submitted or the data subject consented to the storing of the data.

6. Regular data sources of the file

The data the data subject has consented to providing, such as CV or open application as well as information about employment history and placement wishes communicated orally during phone calls, meetings and online discussions.

Data necessary for carrying out a specific executive search that was collected from public sources based on legitimate interest. The public sources used by us include public websites as well as databases and services protected with access rights that contain data on candidates, companies and industries.

7. Retention period of personal data

The personal data of the Registered Candidate will be retained for two (2) years from the date of application or after the Candidate has been granted permission to continue retaining the data. Data may also be processed with the consent of the data subject in connection with any other recruitment assignments for client companies. Where necessary, data may be retained for the purpose of establishing equality or demonstrating its proper implementation under a statutory obligation beyond the aforementioned period. If a person is selected for the position of a client company, the data may be stored for a longer period.

8. Regular disclosure of data

The data provided by the data subject themselves in connection with a specific executive search are disclosed also to the executive search client (employer). In connection with the disclosure, the client also becomes a controller for the data.

The controller discloses data to third-party subcontractors. The data subject consents to this when providing the data. The data is not disclosed outside the European Union or the European Economic Area.

The data is not disclosed to outsiders or used for other assignments without the consent of the data subject unless the disclosure of data is based on statutory obligations or government regulations.

8. Principles of file protection

Personal data is kept confidential. Only the employees whose work gives them the right to process candidate data have access to the system where the personal data is stored. Each user has their own username and password for the system.

The data is collected in databases that are protected with firewalls, passwords and other technical measures. The databases and their backup copies are kept in a locked space, and the data can only be accessed by specific previously appointed persons. Personal data will be stored as long as it is necessary for the purposes of the personal data.

9. Right to access and erasure

The data subject has a statutory right to access the data concerning them that has been stored in the personal data file. The request for access (incl. the request for erasure) must be signed and submitted in writing to the address of the controller provided above. Processing one request for access per year is free for the data subject.

10. Right to rectification

The data subject also has the right to request rectification of inaccurate data in the data file. The request for rectification of data must include a specification of the data to be rectified as well as the new rectified data. The request for rectification must be signed and submitted in writing to the address of the controller provided above.

11. Modifications to the description of file

We are continuously improving and developing our services and websites, which means that the descriptions of file may occasionally be modified. We will publish the updated description of file on our website and record the date it was updated on it. Please read the description of file every now and then to receive up-to-date information about potential changes.

Updated 15.8.2019.